A Beginner’s Guide to Cloud-based Web Content Management System
The World Wide Web (WWW) is surely the dominant space of work today. Websites are surely the star window of communication between the clients and the entrepreneurs. Lucrative content, attractive pictures, soothing graphics and useful navigation experience are the must-have to hook the visitors in the firm’s online space. It is worthwhile to note here that websites are not a one-shot endeavor.
To keep up the process of impacting and convincing the visitors, one surely needs to visit and revisit the online space, revise and polish it from time to time. Here comes the role of a content management system software. Additionally, keeping a timely check on the above-mentioned aspects escalates a webpage higher in the popular internet search. This demands the quick witty touch of an efficient content manager.
The intricacies of the task of a content manager put simply include revising the existing content of the website. It includes publishing any new input, managing, and updating the principal matter of the webpage in a charming manner. Especially, if the website is a giant one decorated with multiple elements this robust task of keeping it continuously trim and proper cannot be accomplished without the magic of a content management system (CMS). Moreover, with more traditional business houses plunging into the pool of digitisation, the demand for websites are on the rise. With CMS by the side, it is definitely a lot smooth a task to handle the operation of multiple websites.
What is cloud-based web content management system?
Now, the very first question that strikes the mind while plunging deep into the concept of content management system is its meaning. In layman’s word, content management system is a platform that entitles one to produce and further store digital content of varied kinds. To put it in an elaborate platter, CMS might be presented as the companion; in technical terms a software; that assists in creating, storing, modifying and publishing the digital content. The biggest plus of the CMS is that it allows multiple individuals to work simultaneously on homogeneous projects. All the authorised members can freely edit, share and further collaborate on the same files stored in the library.
Presently the majority of the CMS are used to line websites. Thus, as far as website building is concerned the name that pops straight at first is the celebrated CMS! The Web Content Management System (WCMS) is that one specialised department of CMS that houses seasoned professionals who put in effort to design and subsequently maintain the websites with their fine touch.
Kinds of CMS
It is surely a pleasure to note the different kinds of CMS before specialising in web content management system.
Document Management System (DMS) - It is a paperless era. Gone are the days when the details of a commercial endeavour get recorded in bundles of physical files. Thus, the DMS is the trending star of the time. It offers an efficient paperless solution to store, manage and track documents in the internet space. DMS is complemented with an automation process of processing, sharing and uploading commercial documents. It offers an absolutely hassle-free experience without the demand for scanning, copying and printing the documents.
Web Content Management System (WCMS) – It enables the users to handle the digital elements of a website without demanding them to master in markup languages. The best content management system extends authorisation, administration and collaboration tool to the users. The differentiating factor of WCMS from other CMS is that it deals with only website content. Many other forms of CMS involve content for print as well as web.
Digital Asset Management System (DAM) – A DAM enables the users to organise, store and share digital content extremely easily. It showcases a centralised library kind of a structure where employees, clients and contractors can lucidly tap the digital contents. Users can access the assets like video, audio, creative files, presentations and important documents from anywhere and everywhere.
Enterprise Content Management System (ECM) - It is solely responsible for collecting, properly organising and delivering a specific organisation’s documents. Another important aspect of the work of the ECM is that it looks into the smooth delivery of information to the customers, employees and business stakeholders. Thus, all the required information is within the easy reach of the beneficiaries of the organisation. Hence, the completion of projects is easy with ECM by the side. The timely deletion of unnecessary files is an inbuilt quality of ECM.
Component Content Management System (CCMS) – The Uniqueness of CCMS lies in its content management regime. It focuses on every word, paragraph, phase, and photos at a time instead of handling them page by page.
Using CMS to line a website
Content management system WordPress forms popular software for creating and maintaining websites. Now creating a website might seem an exceedingly technical task for a beginner. It is surely a clever move to have patience and take baby steps in entering the factory of website building. The journey is definite to be a blissful one if one decides to build in the concept in a crystal clear fashion.
The idea of presenting CMS before a beginner is its advantage of easy usability. One can be naive at coding or a complete fresher in the field of bricking a website. However, CMS is a platform that is for anyone and everyone with a keen interest in running a website. To keep things extremely simple, it is ideal to take the example of building a house from scratch. Just like the basic foundation of a house demands the proper lining of the walls, doors and the roof, CMS takes charge of being the perfect companion in creating the preliminary structure of a website.
Once the base is in place the further decorative procedure including the interior and the furniture could be inputted by the residents to make the house a habitable one. In a similar manner, once the structure of the website is built one could freely furnish it with contents, and graphics. Further altering the appearance of the site from time to time and enhancing the user experience can be the higher steps in the curriculum one could take up. All kinds of CMS enable the users to stretch its basic functionality of creating the base of the website via means of introducing codes. At this point, polishing and skilling one’s own self on the coding intricacies is sure to come at an advantage.
Essential features of CMS
It is surely understandable that different CMS have varying USP. The content management system architecture stands on various basic features. The most essential features that are shared by the celebrated CMS include the followings.
Flexibility- Who doesn’t like to enjoy the charm of a flexible companion at work? With CMS supply the basic website building essentials one is as free as a bird to carry out the further building of the website by incorporating brand new functions. Thus, presenting a unique website underlined by dynamic content is surely a pleasure ride.
Extending multilingual support – The world is a united place all thanks to the massive space called the internet. Personals speaking varied languages interface in the space. Thus, it is a winning deal to not restrict one’s website within lingual boundaries. Most of the CMS software is available in multiple languages. Further, the easy translatable option is always open for the users.
Permission control – The top security concern drives the proper allocation of user roles. It is crucial to endorse safety. It further facilitates hurdle-free tapping of content and other essential functions to all the parties to carry out their responsibilities.
Open API – The Application Programming Interface (API) allows for easy access of the website to all. A content management system open source allows access to the site with unconnected tools. Thus, one could manage content without necessarily stepping into the default site interface.
Scalability – It does not require a separate mention that over time a website is set to grow in both the volume of content as well as the number of footfall. Thus, the necessity of easy expansion of the site for aggregated performance is easily comprehensible. A CMS facilitates constructing a scalable website and further stretching its capacity with respect to the demand.
Advantages of CMS
It is important to know that almost half of the total volume of websites on the internet is bricked using the CMS. This clearly showcases that the list of advantages of CMS is convincingly large. Let’s take a look at the pros of using a CMS.
Free of cost- Most of the celebrated CMS are made available for free of cost usage.
CMS uses an open source technology- As already mentioned an open API opens up the platform to be used by everyone desired.
It is both fresher and expert-friendly – Who doesn’t like to be placed at an equal platform? CMS provides for an at par experience for both complete beginners and experts operating in the domain. It gifts the users the customisation power of the managing one’s website. Thus, the formality and headache of training folks regarding the functionality of the system can be eliminated with CMS holding the hands tight.
Full access of the website – Users will be enabled to tap almost all elements of the website. All one needs to do is to make sure of the fact that the availed CMS includes all the required aspects to be inputted in the website.
Economical – CMS is all set not to punch holes in the pocket of the users. Thus, relax on the budgeting headache!
Security- CMS gifts to the users the most desired package of 100 percent security.
Instance Maintenance – CMS facilitates instant maintenance provision for the website.
A good platter of options – CMS presents a wide platter of plug-in and theme options for the users.
Frequently Asked Question (FAQs) - A Beginner’s Guide to Cloud-based Web Content Management System
Question: What is meant by CMS platforms?
CMS refers to a software application that enables users to formulate and manage web content.
Question: What is meant by open source CMS?
Open Source Content Management System refer to a CMS that is completely maintained by its developers’ community. It is not owned by a single commercial organisation. The source code is made public amongst the desired group. Everyone and anyone can alter it and create their desired functionality with ease.
Question: What is Proprietary CMS?
A Proprietary Content Management System is developed by a specific commercial firm. Thus, in this case the ownership of the CMS lies completely with the one and only CMS developed company. In case others wish to access it, they need to pay a stipulated license fee.
Question: What is the usual trend of a proprietary CMS?
A Proprietary Content Management System is usually used by the developer company to construct their own website and additionally maintain it.
Question: What is WordPress?
WordPress is the most popular content management system topping the chart with grace. It is an open source CMS and comes absolutely free of cost for anyone and everyone to use.
Question: Apart from WordPress what are the other top performing CMS?
Joomla, Magento and Drupal are the very best content management systems examples available.
Question: What can WordPress make?
WordPress can be used to develop business websites, e-commerce stores, portfolios, blogs, forums, resumes, membership sites, and even social networks.
Question: What is the demarcation between WordPress.com and WordPress.org?
WordPress.org is the open source free software. Although powered by WordPress.org, WordPress.com is a paid service and a profitable CMS.
Question: When was WordPress launched?
It came in the market back in 2003.
Question: How many CMS is there in the market?
Approximately 250 to 350 CMS are up for use in the market.
Question: Why do I avail CMS?
It is simply because a CMS frees a website owner from the technicalities of forming, running and maintaining a website.
Question: Can Wix be considered a CMS?
Wix can be interpreted as a website bricking platform. It is a simpler version of CMS.